Senior Program Assistant, Year 1

at University of British Columbia, Vancouver, Canada

Listed on EduAtlas: live education jobs from employers’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

First seen

13 November 2026, on a public job listing

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The advert

Job Title

Senior Program Assistant, Year 1

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)

Job Family Group

Staff - Union

Department

Lectures and Labs | Medical Undergraduate | Faculty of Medicine

Compensation Range

$5,027.00 - $5,413.00 CAD Monthly

Job End Date

July 21, 2028

Posting End Date

November 22, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is a leave replacement for 18 months.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The incumbent in this position will coordinate the first year of the MD Undergraduate Program (MDUP), including Foundations of Medical Practice I (MEDD 411) & Foundations of Medical Practice II (MEDD 412). The incumbent will compile information necessary for the development of timetables and schedules and any other planning for the first year program. The position also coordinates all pre-registration materials for students and all aspects of their orientation to medical school. Tasks include event planning, contributing to course development, faculty recruitment and responding to student enquiries.

The first-year program is delivered via a distributed model to 328 students in the Faculty of Medicine. The distributed medical sites consist of 208 students in the Vancouver Fraser Medical Program (VFMP) at the Vancouver campus, University of British Columbia, 40 students in the Northern Medical Program (NMP) at the University of Northern BC (Prince George), 40 students in the Island Medical Program (IMP) at the University of Victoria, and 40 students in the Southern Medical Program (SMP) at the Okanagan campus, University of British Columbia.

This position has the responsibility for the first-year program coordination, primarily at the VFMP. As the course schedules for first year are generated by the position, the incumbent is in constant liaison with Course Directors, Site Leads, instructors, program staff and affiliated hospitals (as necessary). It is expected that the incumbent will handle student enquiries of both a non-routine and routine nature. With respect to non-routine matters, the incumbent will interpret guidelines and policies and procedures in determining how the matter should be handled, and what type of action should be taken, or refer the matter to the appropriate person.

The multifaceted nature of this position requires that the incumbent provide exceptional prioritization, communication, and judgment to ensure that the needs of all parties (i.e., students, staff and faculty) are appropriately accounted for and communicated. The incumbent works independently with minimal supervision and needs to use initiative, interpretation, and ingenuity to support the smooth delivery of curriculum and material distribution. A high degree of professionalism and clear communication is required.

This position is located at Life Sciences Centre (LSC) at the UBC Point Grey campus. The expected hybrid arrangement schedule for this position will be 3 to 4 days per week in-office, depending on peak periods and academic scheduling and subject to operational requirements.

Organizational Status

This position reports to the Lectures & Labs Team Lead, MDUP, Faculty of Medicine. The incumbent also works in close coordination with teaching faculty and program staff at the IMP, NMP, and SMP, and collaborates with other administrative staff at VFMP.

Work Performed

Program Administrative Support for MEDD 411 and MEDD 412:

• Coordinates all aspects of the orientation to medical school for Year 1 students

• Assists with the planning, scheduling and resource management for the relevant courses in Year 1 in collaboration with the Course Directors, Site Leads, Program Managers, and Lectures & Labs Team Lead. This includes preparing documentation and corresponding with lecturers and clinicians in the program.

• As the lead Program Assistant for MEDD 411, oversees the planning, scheduling and coordination of local and provincial sessions for the course, in conjunction with program administrators from the distributed sites.

• Assists in developing and editing MD Undergraduate Admissions materials intended for newly admitted students.

• Oversees and edits the onboarding content on the MD Undergraduate Program orientation website.

• Confirms lecturers and sends reminders regarding lecture scheduling. Responsible for the organization and distribution of Year 1 learning materials.

• Coordinates with Course Directors on urgent matters and works to find appropriate solutions when necessary.

• Organizes and maintains files and assists in maintaining student records relating to Year 1 VFMP students.

• Coordinates with Course Directors to ensure textbook lists and other course assigned reading materials are accurate and updated annually.

• Coordinates with UBC Security to grant LSC access to Year 1 students as part of the orientation process, and to students in other years as appropriate.

• Coordinates the issuance and replacement of Health Authority and Faculty of Medicine ID cards for Year 1 students.

About University of British Columbia

Type

University

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