International Delegations Specialist

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

11 November 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03895

Time Type:

Full time

Employee Group:

Staff

Job Category:

Business Development

Employment Type:

Permanent

Department:

Global Engagement Office

Hiring Range:

$73,695.42 - $92,119.28

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is Thursday, November 19, 2026 at 11:59PM.

Job Description:

Primary Purpose

University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. With more than 41,000 students, we are home to the world's largest co-op education talent pipeline, game-changing research and technology, and to an unmatched entrepreneurial culture. Together, these create partnerships and solutions to tackle today’s and tomorrow’s challenges.

The Global Engagement Office is Waterloo's central connector and strategic enabler for international engagement. It develops and stewards priority global partnerships, coordinates institutional international activity, enables academic mobility and international programs, supports senior-level global engagement, and provides the intelligence, infrastructure and governance required to advance Waterloo's international strategy.

The International Delegations Specialist provides operational and strategic coordination for high-profile international delegations, executive visits, and outbound missions involving senior University representatives. The role advises engagement opportunities, assesses strategic alignment and reputational considerations, and develops engagement approaches that advance the University's international priorities. Providing professional event management expertise, the role integrates strategic objectives, diplomatic and cultural protocols, executive briefing, stakeholder engagement, risk considerations and complex logistics to ensure each engagement is professionally delivered and produces clear institutional value.

The incumbent serves as the University's subject matter expert on international delegation management, diplomatic protocol, and international engagement, providing recommendations to support informed decision.

Key Accountabilities

Stakeholder and Relationship Coordination

• Serves as the University's primary liaison for international delegation activities and provides expert guidance to internal and external stakeholders regarding protocol, engagement approaches and institutional priorities.

• Manages and develops positive and effective relationships with internal, external and international partners, including representatives of government and private sponsorship organizations, such as Canadian embassy officials and foreign bodies of similar organizations.

• Facilitates consensus among diverse stakeholders and recommends solutions to competing priorities, balancing institutional objectives, stakeholder interests and reputational considerations.

Strategic International Engagement Support

• Supports the Executive Director in identifying, evaluating and advancing strategic international engagement opportunities.

• Recommends engagement approaches, stakeholder participation and relationship-management strategies for consideration.

• Identifies opportunities to leverage international visits and missions in support of partnership development, research collaboration, academic mobility and institutional reputation.

• Provides analysis and recommendations regarding emerging international trends and issues that may affect Waterloo's global engagement priorities.

End-to-End Visit and Mission Planning

• Develops and recommends engagement plans, agendas, schedules and detailed itineraries that align with priorities, partnership objectives, and senior leadership goals.

• Coordinates executive calendars and internal participation, advising on stakeholder opportunities to maximize strategic outcomes and institutional impact.

• Arranges venues, meeting rooms, catering, transportation, accommodation support, audiovisual requirements, gifts, photography and other event services.

• Coordinates virtual or hybrid components where required.

About University of Waterloo

Type

University

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