Donor Relations Officer

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

11 November 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03883

Time Type:

Full time

Employee Group:

Staff

Job Category:

Advancement and Alumni Engagement

Employment Type:

Permanent

Department:

Faculty of Mathematics - Dean of Mathematics Office - Advancement Operations

Hiring Range:

$80,248.28 - $100,310.35

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is November 19, 2026, at 11:59PM.

Job Description:

Primary Purpose

Develops and executes a range of stewardship, donor relations and donor communications activities to engage and acknowledge the Faculty of Mathematics’ donors in order to foster the positive donor relationships that are critical to philanthropic support of the faculty. Manages corporate sponsor accounts and programs for the Faculty. This position will work with Math’s development staff to oversee gift and sponsorship acceptance and acknowledgement, donor recognition, communications and stewardship and to initiate, implement and evaluate donor and sponsor relations programs for the faculty. Responsible for the design, implementation and coordination of a comprehensive donor relations and stewardship system that appropriately and consistently promotes interaction and recognition of donors and sponsors at all levels. Manages the Faculty of Mathematics affinity groups and associated engagement activities to deepen and broaden engagement and philanthropic support with targeted audiences and the Faculty of Mathematics.

Key Accountabilities

Program Management

• Oversees the development, management, and implementation of a revitalized, innovative, and first class donor relations program to complement the objectives of the overall fundraising goals of the Faculty of Mathematics including first-time donors, annual, principal, major and leadership giving donors, students and alumni

• Suggests creative donor recognition options (e.g., events, naming opportunities, award nominations, gifts) that are appropriate for the type/level of the donor gift, budget, timeline, and specific donor history and preferences.

• Maintains accurate, up-to-date Raiser’s Edge records of donors’ stewardship activity.

• Manages a system to prepare, send and track acknowledgements from the Dean, Director, Chairs, Associate Director and development staff for selected gifts.

• Manages a system to prioritize, prepare, send, and track stewardship reports for gifts as well as any special stewardship requests, including researching and producing all content for the reports.

• Manages a system to prioritize, prepare and track any major gift proposals as well as any special proposal requests.

• Responsible for the development and implementation of donor recognition plans, which may include special acknowledgements, press releases, plaques, recognition gifts, event announcements, and/or signage, as well as any special donor recognition requests.

• Budgets for, incurs, and reports on all stewardship-related expenses.

• Proactively seeks donor engagement opportunities.

Collaboration

• Participates in planning meetings with the donor’s primary solicitors to determine the appropriate activity types and timing for each donor.

• Meets regularly with the Director of Advancement, Associate Director of Development, development staff, the Student Awards and Financial Aid Office representatives, and Graduate Studies & Postdoctoral Affairs Office representatives to enhance current stewardship programs and design new programs intended to accomplish a collaborative approach that invites input and participation, a commitment to stewardship planning which incorporates meaningful donor. engagement and integrated stewardship planning and programming with the central advancement donor relations and stewardship team.

• Develops and sustains excellent working relationships at all levels of the faculty and university to generate interest and participation in stewardship initiatives.

• Prepares and provides clear, concise, and complete verbal and written information for stewardship communications tools at a level appropriate to the audience (e.g. students, donor, external awards review committee, etc.).

• Works collaboratively with development, alumni and student relations staff to develop, implement and track a strategic affinity plan that engenders a culture of philanthropy across the Faculty of Mathematics through engaging students, alumni, affinity and donor group events.

• Works collaboratively with development staff to develop and implement strategies to attract additional contributions from existing donors.

About University of Waterloo

Type

University

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