Administrative Coordinator

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com. 5 similar posts in Canada.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

11 November 2026, on a public job listing

ApplySave

On uwaterloo.wd3.myworkdayjobs.com · Send it by: WhatsApp · LinkedIn · Email · X

See 10 more vacancies at University of Waterloo

Find posts like this from Claude: add EduAtlas to Claude.

The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03919

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Mathematics - Dean of Mathematics Office - Women in Math

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is November 19, 2026 at 11:59PM

Job Description:

Primary Purpose

Reporting to the Administrative Manager (AM), the Administrative Coordinator (AC) – Women in Mathematics (WiM) is leading WiM’s Directed Reading & Research Program (DRP) by ensuring the effective coordination of application process, administrative operations, communication and fundraising activities. The AC also works under the direction of the WiM Director to provide strategic and operational support to WiM faculty members, staff and students and oversees and guides co-op students in supporting WiM’s program delivery, student services, promotions, and logistics.

Key Accountabilities

DRP Application Management (for both graduate mentors and undergraduate mentees; three-times per year)

• Collaborates with the DRP faculty members and web application developers to manage and launch the DRP application portal

• Coordinates with the DRP advisory committee to rank DRP-Reading applications

• Liaises with professors for feedback on DRP-Research applications

• Maintains accurate and up-to-date ranking and feedback records

• Notifies DRP mentors when mentee application rankings are available and ensure timely completion of ranking submissions

• Distributes final mentor and mentee application results in a timely and accurate manner

DRP Administrative Coordination

• Reports to the WiM Director and DRP faculty members by providing weekly updates and completing assigned tasks in support of program operations

• Works with DRP faculty members and former mentors to schedule and facilitate mentor orientation sessions

• Creates spreadsheet templates for DRP team meeting reports to improve reporting efficiency and consistency

• Coordinates with the DRP teams and faculty members to schedule final presentations

• Develops and administers end-of-term surveys and coordinates printing of completion certificates

• Maintains DRP records of current mentors and mentees, past participants, and applicants

• Updates information and resources on the DRP website and DRP Organization Guidelines to ensure accuracy and accessibility

• Prepares and maintains the DRP Mentorship Award list to ensure accurate tracking and recognition of award recipients.

• Works closely with the WiM Director and DRP faculty members to address and mediate conflicts between mentors and mentees as needed

About University of Waterloo

Type

University

Other vacancies at University of Waterloo

University of Waterloo: full school record · More vacancies in Canada

Linked to this school by its name and place in the advert.