Program Assistant

at University of British Columbia, Vancouver, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com. 1 similar post in Canada.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

First seen

11 November 2026, on a public job listing

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The advert

Job Title

Program Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Family Group

Staff - Union

Department

Continuing Pharmacy Professional Development | Faculty of Pharmaceutical Sciences

Compensation Range

$4,576.00 - $4,808.00 CAD Monthly

Job End Date

December 31, 2027

Posting End Date

November 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a one-year term position with the possibility of an extension.

This role is expected to start at Grade 5 Step 1 ($4,576 monthly).

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Continuing Pharmacy Professional Development (CPPD) within the UBC Faculty of Pharmaceutical Sciences develops and delivers continuing education and professional development programs for pharmacists and other healthcare professionals across British Columbia and beyond. CPPD manages a diverse and growing portfolio of accredited and non-accredited educational programs, including online courses, webinars, certificate programs, live events, and other professional development initiatives that support pharmacy practice and healthcare delivery.

The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and event logistics, records management, financial administration, reporting activities, and day-to-day program operations to support the successful delivery of educational programs and services.

The Program Assistant serves as an important point of contact for learners, instructors, subject matter experts, partners, and stakeholders and therefore requires a strong customer service orientation, exceptional written and verbal communication skills, excellent attention to detail, and a consistently professional demeanour.

Organizational Status

Reports to the Director, Continuing Pharmacy Professional Development (CPPD).

The position works closely with the Program Development Manager and Senior Program Assistant and has primary responsibility for administrative support related to the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program.

The incumbent interacts regularly with staff and faculty within the Faculty of Pharmaceutical Sciences as well as other University departments and external organizations.

Work Performed

Provides broad-based program and administrative support for CPPD educational programs and operations, including but not limited to the tasks listed below.

Program and Learner Administration

• Responds to complex inquiries by telephone, email, and other communication channels from instructors, facilitators and other stakeholders and provides accurate information and guidance regarding educational programs, registration, enrolment, requirements, and also other services, and processes.

• Supports registration, enrolment, transfer, withdrawal, waitlist, and certificate processes for educational programs and events.

• Enters, validates and maintains accurate learner and program records and tracking systems using established procedures ensuring data accuracy and consistency

• Consolidates and reconciles learner and program data to generates reports related to program registrations, attendance, completion, and learner participation.

• Supports administration of accredited and non-accredited educational activities.

• Assists with monitoring learner progression and course completion requirements.

Learning Management System and Educational Technology Support

• Supports administration of learning management and registration systems, including Canvas and Canvas Catalog.

• Administers learner enrolments and course access within Canvas and Canvas Catalog for the P-OAT Training Program and other CPPD educational activities.

About University of British Columbia

Type

University

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