EduAtlas

Coordinator, Conferences & Rentals

at Appleby College, Oakville, Canada

Contract
full time
Closing date
15 November 2026
Listed
16 October 2026, from a public job listing

Apply on the school’s site

The advert

Coordinator, Conferences & Rentals Location: Appleby College, Oakville, ON Position Type: Full-Time Salary Range: $65,000 - $73,000 COME JOIN OUR TEAM: Appleby College is seeking a client-focused and highly organized coordinator to support our conferences, facility rentals, events, and weddings. In this role, you will deliver exceptional service to every group that visits our campus, while helping grow Appleby's reputation as a premier destination for conferences, rentals, and special events. HOW YOU WILL THRIVE: Whether you are leading a campus tour for a prospective client or finding a creative solution to a scheduling challenge, your work will shape every guest's experience at Appleby and contribute directly to the growth of our rentals and conference business. As a key connection between clients and our campus partners, you will collaborate with Ancillary Activities, Facilities, Security, IT, and food services to ensure every booking runs smoothly, professionally, and to the highest standard. HOW YOU WILL SUCCEED: Provide outstanding client service for facility rentals, events, conference groups, and weddings Prepare client documentation, including quotes, contracts, insurance, payment schedules, and invoices, and follow up on collections Promote Appleby's facilities and services through client communications, online platforms, meetings, and campus tours Develop strategies to strengthen the promotion of our facilities, conference groups, and events Optimize rental revenue through creative scheduling, proactive problem solving, and timely payment collection Maintain accurate booking schedules, identify and resolve scheduling conflicts, and share reports with relevant departments Coordinate operational support with campus partners, including food services, Security, Facilities, and IT Manage on-campus accommodations for conference groups and confirm rooming plans with all Ancillary Activities program areas Manage the CatchCorner rental platform and support updates to the CampBrain registration system Produce weekly registration and revenue reports for analysis and comparison Propose annual pricing adjustments based on competitive analysis, in consultation with the Assistant Director, Ancillary Academic Programs Keep the Rentals and Conferences pages of the Appleby website current, and support marketing initiatives and customer email communications Maintain central client files and post-event documentation to support repeat and future bookings Manage access fobs and keys for summer programs and rental groups, serving as the main and emergency contact when required Act as liaison for Birch Hill rental clients and support new venture and expansion projects as needed WHAT YOU BRING: University-level post-secondary education Previous administrative experience, ideally in client service, events, conferences, or hospitality Exceptional organizational skills and attention to detail, with the ability to manage multiple bookings at once Strong communicat

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