EduAtlas

Administrative Assistant, Middle & Senior School

at The York School, 1320 Yonge Street, Canada

Contract
full time
Closing date
4 November 2026
Listed
10 September 2026, from a public job listing

Apply on the school’s site

The advert

Administrative Assistant, Middle & Senior School Full-Time Permanent Join a relationship-based school community where your work is valued, your growth is supported, and collaboration is part of everyday work. At The York School, a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12, you will work alongside dedicated colleagues in an environment grounded in Challenge, Community and Curiosity. Every role contributes to the school’s mission by helping create an environment where students feel known, challenged and supported. If you are energized by meaningful work, strong relationships, and continuous growth in a forward-thinking school environment, we invite you to explore this opportunity. Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment. JOB PURPOSE Reporting to the Middle and Senior School Principal, the Administrative Assistant works collaboratively to provide comprehensive administrative, organizational, and logistical support to the Principal and Vice-Principals. Ensuring the seamless and efficient operation of the Middle and Senior School by supporting academic tasks and delivering operational procedures, coordinating events and calendars, maintaining student and school records, and serving as key points of contact for staff, students, and families. KEY RESPONSIBILITIES Support the administration of the IB MYP and DP Programs, including uploading student work to ManageBac, IBIS, and Kognity Coordinate logistics, schedules, and events for the Personal Project, CAS, Extended Essay, and DP Core Coordinate the administration of May IB DP examinations and Middle and Senior School examinations, including scheduling, preparation, and the submission of required academic documentation Track IB-related professional development, manage program subscriptions and memberships, and reconcile program expenses with the finance department Assist in maintaining curriculum documents and ensuring alignment with IB and Ministry of Education standards Oversee and update Mandatory Assessment Completion (MAC) records and procedures Maintain the Academic Course Calendar website Provide administrative support to the Principal and Vice-Principals, including managing calendars, coordinating meetings, taking meeting minutes, and handling correspondence Collaborate with the Academic Coordinator, University Counselling, the School Registrar, and other departments to maintain accurate student data and support internal and external communications regarding student achievement Act as the first point of contact for the academic office, addressing inquiries with professionalism and discretion Monitor and document student uniform and lateness infractions and ensure appropriate communication with famil

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