Safety & Security Consultant

at Plan International, Jakarta, Indonesia
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Contract

Security

Closing date

30 November 2026

First seen

27 October 2026, on Plan International

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The advert

Background Yayasan Plan International Indonesia (YPII) operates through its Country Office in Jakarta and field offices across Indonesia. Staff, visitors, facilities, vehicles, and program activities face a range of safety and security risks, including natural hazards, road safety, civil unrest, and emergencies during program implementation. YPII requires dedicated technical capacity to keep its safety and security policies, procedures, training, and reporting up to date, and to ensure every office complies with organizational standards. This Terms of Reference sets out the scope of work for a Safety & Security Consultant who will carry out these functions under the supervision of the Supply Chain Manager and in an advisory role with the Operations Director and Executive Director. Purpose Because the Safety & Security Coordinator position is vacant and day-to-day safety & security roles must be maintained, the Consultant will plan, coordinate, and deliver safety and security work across YPII. This includes safety and security updates and reporting to management, maintaining the Emergency Communication Tree, conducting safety and security training and drills, carrying out safety and security risk assessments and emergency response assessments, and supporting the logistics arrangements for Non-Food Item (NFI) distribution, including NFI warehouse stock updates. The Consultant will coordinate closely with the Supply Chain Manager and the Operations Director on safety and security reporting. Scope of Work and Responsibilities Safety and Security Updates Proactively update all YPII staff on safety and security matters and potential unrest information in Jakarta, Kupang, Soe, Lembata and Nagekeo. Update and share safety and security SOPs and policies with all YPII staff. Coordinate with Safety Focal Persons (SFP) in each office to collect updates and conduct local security briefings. Prepare and regularly update the Safety & Security Pack for international visitors. Arrange and keep up to date the YPII Emergency Communication Tree. Ensure that the Safety and Security section in the Management Standard is properly updated on an annual basis. Ensure the Safety and Security section in the Quarterly Report is properly updated on a semester basis. Training and Drills Conduct periodic safety and security drills, including the emergency phone tree, first aid, and fire and earthquake evacuation drills. Coordinate with CO and PIA field offices on HEAT (Hostile Environment Awareness Training) and other safety and security training (first aid, fire drill, and defensive driving for PIA drivers). Conduct safety and security briefings for international visitors. Facilitate annual training for security guards and drivers. Track staff completion of mandatory safety and security training. Assessment, Monitoring and Reporting Conduct Security Risk Assessments (SRA) for field offices and facilities and follow up to ensure mitigation plans are implemented and adequately resourced. Conduct safety and security assessments and emergency response assessments, including those related to NFI distribution. Contribute to proposal development to ensure adequate safety and security budgets. Carry out monthly checks of facilities and fleet to confirm that safety equipment is adequate and available. Monitor compliance with safety and security policies and standards across all offices in Indonesia. Prepare and submit high-quality quarterly and annual safety and security reports to the Country Management Team (CMT) and Global Hub (GH), covering incident and loss reports, management actions and the country security plan. Deliverables and Timeline: 1. Inception Report and Work Plan Timeline: Within 2 weeks of contract start. 2. Updated Safety & Security SOPs/Policies and Visitor Safety & Security Pack Updated Safety & Security SOPs/policies disseminated to all staff, along with an updated Visitor Safety & Security Pack.Timeline: Month 1 and as needed. 3. Updated Emergen

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