Department Assistant

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary: CAD 47,211 a year
Closing date: Open until filled
Start: Not given in the advert
First seen: 30 October 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03359

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Temporary

Department:

Faculty of Engineering - Mechanical and Mechatronics Engineering - Administrative Support

Hiring Range:

$47,210.94 - $59,013.67

Posting Information:

This posting is for an existing vacancy.

Term: 1 year

This position is being offered as a Secondment or contract opportunity.

The internal posting deadline for this position is October 29, 2026, at 11:59PM.

Job Description:

Primary Purpose

The Department Assistant provides a wide range of administrative and operational support to facilitate the day-to-day operations of the Department of Mechanical and Mechatronics Engineering (MME). This position helps to create and maintain a positive student-centered and service-oriented environment in MME.

Key Accountabiliti es

• Clerical and Administrative Support for the General Operation of the Department

• Acts as receptionist by responding to diverse general questions independently, promptly and courteously by way of telephone, email and office visits

• Determines the nature of needs and directs individuals to the appropriate staff member, office, or resource department based on a thorough knowledge of the department and the University

• Facilitates the daily operation of the department printer and photocopier, including trouble-shooting and processing requests for repair, monitoring supply of paper, toner, or other supplies, and replenishes as necessary

• Maintains office and coffee supplies for the department, faculty and staff

• Coordinates both incoming and outgoing mail services for the department

• Assists with the issuing, returning, and tracking of keys

• Coordinates copying, faxing, scanning, etc. of course materials, exams and other printed materials

• Submits and ensures confidentiality of print orders for course materials, mid-terms or exams

• Maintains department directory of faculty and staff listings

• Maintains records of department and teaching expenditures for supplies and copying

• Arranges parking passes for MME visitors through Parking Services

Meeting and Event Support

• Schedules bookings for all MME meeting/seminar rooms and equipment and ensures all equipment (laptop, data projectors, laser pointers) are returned

• Coordinates logistical arrangements for department special events, conferences, seminars, guest lectures, industry and senior leadership partners; including scheduling, catering; preparing and disseminating agenda packages or other materials

About University of Waterloo

Type: University