Academic Services Coordinator

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary: CAD 56,494 a year
Closing date: Open until filled
Start: Not given in the advert
Type of post: Administration and business
A support post, not a teaching post.
First seen: 30 October 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-02990

Time Type:

Full time

Employee Group:

Staff

Job Category:

Academic Advising

Employment Type:

Permanent

Department:

Faculty of Engineering - Electrical and Computer Engineering - Graduate Studies

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:

This posting is for an existing vacancy.

This position will focus on course-based Master's admissions.

The internal posting deadline for this position is October 16, 2026, 11:59PM

This is a Career Path position. The final level will be determined based on demonstrated skills and experience.

Anticipated hiring ranges:

• USG 6: $56,494 – $70,617

• USG 7: $61,954– $77,443

Job Description:

Primary Purpose

The Academic Services Coordinator provides a broad spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions (e.g. recruitment and admissions, internal and external events etc.), special projects, data management, and general administrative duties. The position acts as a liaison with units in the Faculty of Engineering and central university services as it relates to key accountabilities. Reporting to the Manager, Academic Services and Engagement or Manager, Graduate Studies (Manager), the Academic Services Coordinator provides exceptional client support for academic programs within the Department of Electrical & Computer Engineering.

The role moves seamlessly between tasks, shifting priorities as directed by their Manager, the Associate Chair, Undergraduate Studies, and the Associate Chair, Graduate Studies to address critical needs. The Academic Services Coordinator provides continuity in leadership changes and demonstrates breadth and depth in all core operations in the Department of Electrical & Computer Engineering.

Key Accountabilities

Client Service

• Builds and maintains effective working relationships with stakeholders in the department, Faculty and across campus.

• Provides exceptional client service to all constituents within the Department of Electrical & Computer Engineering (students, faculty and staff), including acting as a liaison with the Faculty of Engineering, central services and external partners.

• Duties may include several key areas including academic advising, academic integrity, scheduling and calendar management, admissions and recruitment, event planning and execution, data management, general administrative support, etc. The incumbent is expected to shift seamlessly between tasks to address priority areas.

• Develops strong advising relationships that are student-centered and specific to individual needs while aligning with the mission of the department.

• Assists stakeholders with identifying and accessing tools and resources necessary to meet goals and objectives.

• Applies change management expertise with new stakeholders and audiences.

• Cultivates relationships built on trust with individuals in one-on-one and online environments, focusing on the values and needs of the client group while encouraging self-efficacy, resilience, and career potential.

• Facilitates group learning opportunities through workshops, presentations, events, and resources to meet client needs.

• Supports the development and implementation of best practice for student-centered services.

Specific Accountabilities

About University of Waterloo

Type: University