Special Events Coordinator

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary

CAD 56,494 a year

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

30 October 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03377

Time Type:

Full time

Employee Group:

Staff

Job Category:

Event Management

Employment Type:

Permanent

Department:

Waterloo Undergraduate Student Association - Community and Events

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is October 29, 2026 at 11:59PM

Job Description:

Primary Purpose

The Special Events Coordinator is responsible for developing, coordinating, and delivering diverse programs and large-scale campus wide events aimed at enhancing the student life experience for the undergraduate students on campus. The Special Events Coordinator will function primarily in the area of entertainment involving student engagement, programming and event management, volunteer management and administrative capacities.

Key Accountabilities

Event Development, Delivery and Evaluation

• Responsible for delivering successful large scale (5000+ attendees) campus wide events with positive attendee experiences and programs tailored for the students at the University of Waterloo

• Researches current campus programming options by keeping up with industry trends, collaborating with other institutions/unions and attending conferences/exhibitions

• Negotiates with agencies to book performers where contract costs stay within budget and positively impact the experience of our students

• Develops clear Event documentation highlighting objectives, risk, resource requirements, people requirements and timelines and evaluation metrics

• Ensures diversity in programming efforts to maximize the reach and participation of efforts throughout the year

• Performs post event evaluation to highlight and review results of programming efforts, overall impact, and identify areas of improvement for future events

• Leads all corporate events as assigned by the Waterloo Undergraduate Student Association including (general meetings, grand openings, anniversaries/celebrations etc.)

Student Volunteer Management

• Responsible for the recruitment, onboarding, and retention of 100+ student volunteers to help with planning and delivery of programs & events

• Ensures student input is gathered during development of events by enabling student volunteer to champion efforts and incorporated into the overall efforts

• Engages students by empowering them to take on various responsibilities with respect to the execution, marketing, and planning of special events

• Ensures volunteers are provided with effective training and development programs and equipped with the right tools and resources to meet deliverables

• Organizes and executes a volunteer appreciation event for students directly involved in the executed events

Relationship Management & Outreach

• Raises $40k+ annually in sponsorship dollars and materials with off campus businesses & partners to enhance programming efforts

• Works with key stakeholders and partners across campus to (plant ops, bookings, safety office, grounds, athletics etc…) throughout event development and delivery efforts

About University of Waterloo

Type

University

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