CCFM – EM Provincial Program Assistant

at University of British Columbia, Trail, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

First seen

12 November 2026, on a public job listing

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The advert

Job Title

CCFM - EM Provincial Program Assistant

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Hourly - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administrative Support Interior | Medical Postgraduate | Faculty of Medicine

Compensation Range

$32.84 - $37.67 CAD Hourly

Job End Date

May 27, 2027

Posting End Date

November 22, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

• This is a part-time position, up to 14 hours per week.

• This is a 6-month term position with possibility of renewal.

• Work location can include any UBC site in the Interior Health region.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Background

The UBC Faculty of Medicine (FoM), through its Office of Postgraduate Medical Education (PGME), provides postgraduate medical training in 76 Royal College and 2 Family Medicine training programs. The programs span multiple training sites and are distributed to clinical academic campuses and affiliated regional centers across the province. To accommodate the government funded increase in MD undergraduate graduates, the PGME program has been increasing the number of residents accepted into its programs. Since 2003 the number of residents has grown from 700 to 1400 in 2019.

The Postgrad program currently provides training across more than 5 sites through the Interior and involves Family Medicine, and Royal College of Physicians and Surgeons of Canada (RCPSC) Residency Program in Emergency and Psychiatry. There are more than 70 residents situated in the Interior region at any time with growth projected to continue with distributed education over the next few years.

The Southern Medical Program (SMP) is one of four distributed Medical Under-Graduate Programs (MDUP) within the University of British Columbia’s Faculty of Medicine. The program is delivered in partnership with the University of British Columbia (UBC), the University of Northern British Columbia (UNBC) and the University of Victoria (UVic) and in close collaboration with the Interior Health Authority (IH). The SMP delivers its education and training at five primary education sites at UBC Okanagan, Kelowna General Hospital, Vernon Jubilee Hospital, Royal Inland Hospital, and Kootenay Boundary Regional Hospital in addition to regional and community hospitals, community health centers, and family physician offices in 30 different communities.

Job Summary

This position is based out of any UBC Faculty of Medicine Clinical Site within the Interior region. The position is responsible for providing complex coordination and administrative oversight of the delivery of distributed PGME and Emergency Medicine activity throughout the province . The position is responsible for developing and maintaining various complex schedules, preparing program documentation, and the day-to-day administrative tasks associated with the effective delivery of the programs. The position works closely with faculty and administrative leadership, residents, students, physicians and medical administrative assistants, in order to ensure the programs runs smoothly and works with a view to streamline and improve processes.

Organizational Status

This position reports directly to the PGME Admin Manager, Interior. The position will also receive direction from Enhanced Skills CCFP-EM faculty and administrative leaders, as well as other Postgraduate (PG) leadership as appropriate

This position will work closely and effectively with the CCFP-EM Site Directors, Program Managers, Program Administrators, Clinical Faculty, and Interior Health Administrators. The incumbent interacts independently with residents and medical students, clinical faculty, medical office assistants and hospital administrators throughout the province; as well as UBC Faculty of Medicine (FoM) departments and distributed sites, and external organizations such as The College of Physicians and Surgeons of British Columbia, and Resident Doctors of BC.

Work Performed

Administrative

• Coordinates and participates in resident and student orientations and preparing orientation packages, including first-day reporting instructions, relevant policies, handouts, ID badges, parking arrangements and other logistics

• Ensures PGME residents have access to systems, privileges and facilities (UBC and Interior Health) as required for their clinical activity in the region; liaising with medical staff administration as required

• Gathers, collates and analyzes information on the discipline rotations/electives, including community and practice profiles, availability, and local contact information

• Liaises with Faculty Leads and Program Managers regarding any student/preceptor issues; supports conflict resolution and allocates supports for students with issues or concerns they may have during their placements to support their academic well-being in collaboration with SMP Student Affairs

• Interprets guidelines, policies and procedures pertaining to medical education enquiries of a non-routine and routine nature

• Manages resident absences and leave requests in RMS/one45 (i.e. vacation dates, conference leaves, sick days, and leaves of absence) and notifies preceptors

• Maintains resident files and tracks academic training record for residents (i.e. leaves, transfers, remediation, part-time training, etc.). Prepares documentation as required including reference letters and verification of training letters

• Creates and maintains relevant content on the on-line learning platforms related to the CCFP-EM Program in the region (currently these are MedNET, Entrada and One45)

About University of British Columbia

Type

University

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