HR Manager

at University of British Columbia, Vancouver, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

12 November 2026, on a public job listing

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The advert

Job Title

HR Manager

Job Category

M&P - AAPS

Job Family Group

Staff - Non Union

Department

Human Resources Support | Dean's Office | Faculty of Applied Science (Sarah De Vita)

Job End Date

Ongoing

Posting End Date

November 19, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Faculty of Applied Science (APSC) at the University of British Columbia (UBC) is a multidisciplinary faculty comprising of six departments, five schools, including one jointly established with the Faculty of Medicine, five research centres, and four multidisciplinary programs. Home to a diverse range of research areas and professional programs, including engineering, nursing, architecture, and planning, APSC is dedicated to shaping the leaders and professions that shape the world. Our core purpose is to discover, design, innovate, and provide top-tier education while championing a community of responsible professionals committed to advancing thriving, sustainable, and healthy communities.

The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The SSC-HRFA provides strategic and operational human resources and faculty affairs support across the Faculty. Guided by principles of partnership, service excellence, equity, and respectful engagement, the team delivers clear, consistent, and solutions-focused support to faculty, staff, and leaders. Through a combination of expertise, collaboration, and data-informed decision-making, the team supports all aspects of the staff and faculty lifecycle while fostering an inclusive, high-performing, and service-oriented culture that enables the Faculty's people and programs to thrive.

The HR Manager provides professional human resources and faculty affairs support to an assigned portfolio of departments and/or schools across the Faculty. The role serves as a trusted partner to staff and faculty leadership, providing guidance on staff and faculty lifecycle matters including recruitment, appointments and reappointments, salary administration, organizational changes, performance management, and policy interpretation. Working within a centralized shared service model, the HR Manager ensures the consistent application of policies, procedures, collective agreements, and other terms of employment while balancing the operational needs of the departments, schools, and Faculty. This role also provides leadership to a team of HR administrative professionals and contributes to the ongoing development, standardization, and continuous improvement of HRFA services across the Faculty. The HR Manager is an integral role on the APSC SSC-HRFA team to help build a client-focused, responsive, high quality, and scalable service to support the Faculty's people, priorities, and long-term success.

Organizational Status

This role has a dual report to the Senior Manager, Faculty Affairs regarding faculty matters and Senior Manager, HR regarding staff and student employees and forms part of a team supporting a portfolio of Faculty of Applied Science units. This position partners with staff and faculty leadership in departments and schools and works collaboratively and develops partnerships with colleagues in the Dean's Office, members of the APSC Shared Service Centre Finance Team, Payroll, Central Human Resources and other UBC departments as necessary.

Work Performed

Staff HR Advising

• Acts as a partner to departments and schools providing guidance and advice to leaders, faculty, and staff on the interpretation and application of collective agreements, and other agreements and handbooks that govern conditions of employment, as well as University policies, procedures, best practice and applicable employment legislation.

• Provides guidance on matters of routine to moderate complexity, including workplace conflict, performance concerns, attendance issues, and interpretation of employment terms and conditions. Escalating sensitive, complex, precedent setting, or high-risk matters to the Senior Manager, HR.

• Facilitates the return-to-work and workplace accommodation processes, working collaboratively with employees, managers, and central University partners to identify and implement appropriate solutions. Partners with the Senior Manager, HR on complex medical and accommodation matters.

• Provides advice and guidance on organizational structure changes, position design, reporting relationships, and staffing approaches to support operational effectiveness and service delivery objectives.

• Supports the Senior Manager, HR on employee and labour relations processes through research, documentation, and information gathering, and participates in meetings as appropriate.

• Provides guidance on salary administration including salary increases, employment offers and other employee changes ensuring compliance with applicable agreements, policies, and procedures.

• Provides consultation and support to hiring managers on recruitment strategies, equitable and inclusive hiring practices, candidate assessment and selection processes, and promotes a positive candidate experience and consistent recruitment practices through the application of service standards and recruitment best practices.

• Partners with and/or refers foreign worker matters for both staff and faculty to UBC Housing, Immigration and Relocation Services as required.

• Provides guidance regarding employee versus independent contractor assessments and works with appropriate stakeholders to ensure compliance with University requirements

Faculty Affairs Advising and Administration

• Provides advice and administrative support on faculty appointment types/ranks and related matters, ensuring compliance with the Faculty Association agreements, University and Faculty policies, procedures, and best practices.

• Provides guidance on faculty employment processes and policy interpretation, referring complex or precedent-setting matters to the Senior Manager, Faculty Affairs as appropriate.

• Manages paid and unpaid term faculty processes, including appointments, reappointments, job changes, and leaves.

• Reviews and advises on offer letters, reappointment letters and other employment documentation for non-bargaining unit term faculty and sessional lecturers to ensure accuracy, consistency, and compliance.

• In collaboration with internal partners and clients, creates and posts faculty job advertisements and manages the recruitment process for bargaining and non-bargaining faculty members.

• Drafts offer letters, reappointment letters and other employment documentation for tenure-track and tenured faculty members, lecturers and administrative/leadership appointments.

• Manages the paperwork for LMIA/LMIA exemption and BC PNP employer support letter/documentation for tenure-track and tenured faculty members and submits them to Faculty Relations or HR Immigration as appropriate.

About University of British Columbia

Type

University

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