Special Events Assistant

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary: CAD 47,211 a year
Closing date: Open until filled
Start: Not given in the advert
First seen: 30 October 2026, on a public job listing

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The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01150

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Temporary

Department:

Waterloo Undergraduate Student Association - Community and Events

Hiring Range:

$47,210.94 - $59,013.67

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is July 3, 2026 at 11:59PM.

This position is being offered as a Secondment or contract opportunity. Term : 18 months

Job Description:

Primary Purpose

The Events Assistant supports the planning, coordination, and execution of large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part in ensuring that events are delivered smoothly, efficiently, and with a focus on exceptional student experience. The Events Assistant collaborates with internal and external stakeholders, oversees part-time staff during event delivery, and provides administrative and logistical support to ensure successful programming outcomes.

This role is integral to supporting activations and programing that enables members to feel a sense of belonging, build community, and grow as people during their time as an undergraduate student at the university of waterloo. This role supports programing at all UW campuses and also manages programing that occurs off campus in various locations across the region and the country.

Key Accountabilities

Event Coordination and Support

• Assist in planning and coordinating WUSA’s large-scale student events and initiatives.

• Support logistical arrangements including venue setup, rentals, catering, permits, and technical needs.

• Participate in event-day operations, acting as a lead on-site coordinator under the direction of the Special Events Coordinator.

• Contribute to event documentation, scheduling, and checklist management to ensure alignment with timelines and objectives.

• Supports programing across ALL UW campuses, and off campus programing that may occur across the country.

Staff and Volunteer Supervision

• Supervise part-time event assistants during event delivery, ensuring roles and responsibilities are clearly communicated.

• Provide support during volunteer onboarding, orientation, and training sessions.

• Foster a welcoming and professional environment for staff and volunteers during all event activities.

• Report any concerns immediately to the Events Coordinator

Administrative and Financial Coordination

• Track expenses and maintain records in support of the event budget managed by the Special Events Coordinator.

• Assist with procurement processes, invoicing, and reconciliation of event-related expenditures.

• Maintain inventory and ensure proper storage, use, and care of event equipment and supplies.

About University of Waterloo

Type: University