Administrative Assistant

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com. 5 similar posts in Canada.

Salary: CAD 61,955 a year
Closing date: Open until filled
Start: Not given in the advert
Type of post: Administration and business
A support post, not a teaching post.
First seen: 30 October 2026, on a public job listing

Apply

On uwaterloo.wd3.myworkdayjobs.com · Send it by: WhatsApp · LinkedIn · Email · X

See 9 more vacancies at University of Waterloo

Find posts like this from Claude: add EduAtlas to Claude.

The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03385

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Science - Biology - Administration

Hiring Range:

$61,954.88 - $77,443.60

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is October 29, 2026 at 11:59PM

Job Description:

Primary Purpose

The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, faculty merit, sabbaticals and academic appointments. The Administrative Assistant provides essential services to the department and facilitates smooth and efficient operations of department activities, in a manner consistent with the department’s goals and objectives. The Administrative Assistant meets directly with staff and faculty to communicate and disseminate essential information and provides confidential advice including interpretation of policies and procedures. The Administrative Assistant also provides critical special event and communications support for the department.

Key Accountabilities

Executive Assistant to the Chair

• Provide comprehensive direction and guidance to the Chair to meet the teaching, research, outreach and advancement activities/goals of the department

• Ensure the effective functioning of the Chair’s office through meeting management, document creation/management and travel arrangements; keeps the Chair apprised of priorities and urgent matters requiring immediate attention

• Manage departmental systems for confidential/sensitive files, correspondence and database for Faculty, Cross-appointed Faculty, Adjunct Faculty, Sessionals, Post-Doctoral Fellows, Research Associates, visitors, volunteers, IVGS students

• Provides direction and prepares confidential information on behalf of the Chair

• Ensures continuity when transitioning academic administrators through effective record keeping, training and mentoring

• Manages Chair’s calendar, schedule and activities; coordinates often unexpected changes to detailed arrangements

Faculty Relations Administration

• Supports the Chair in recruiting, appointments, evaluations, promotion and retention of Faculty members

• Provides direction and guidance to DACA chairs in the recruitment of new hires

• Develops and manages processes for departmental recruitment and advertising according to Policy 76, including application systems, interview schedules, travel arrangements and logistics, appointment packages and preparation of UARC documentation

• Leads onboarding and immigration procedures for new Faculty members; ensures all support services are arranged

• Provides direction and guidance for Faculty Performance Evaluation process and timelines, in consultation with the Chair and according to the Memorandum of Agreement

• Manages the Faculty Performance Evaluation submission process, including submission summaries and evaluation letters for faculty members on behalf of the Merit Review Committee

• Manages the Promotion and Tenure process, in consultation with the Chair, according to Policy 77

• Manages sabbatical submissions; informs faculty of deadlines, reviews requests in consultation with the Faculty of Science Administrative Officer and in accordance to Policy 3

• Manages academic appointments and serves as a resource for policy and procedures related to academic appointments, overload, administrative appointments, leaves and retirements

About University of Waterloo

Type: University