Graduate Program Coordinator

at University of Waterloo, Waterloo, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uwaterloo.wd3.myworkdayjobs.com.

Salary: CAD 56,494 a year
Closing date: Open until filled
Start: Not given in the advert
Type of post: Administration and business
A support post, not a teaching post.
First seen: 30 October 2026, on a public job listing

Apply

On uwaterloo.wd3.myworkdayjobs.com · Send it by: WhatsApp · LinkedIn · Email · X

See 10 more vacancies at University of Waterloo

Find posts like this from Claude: add EduAtlas to Claude.

The advert

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03002

Time Type:

Full time

Employee Group:

Staff

Job Category:

Academic Administration

Employment Type:

Temporary

Department:

Faculty of Mathematics - Statistics and Actuarial Science - Graduate Studies

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is October 16, 2026 at 11:59PM

This position is being offered as a Secondment or contract opportunity. Term: 2 years

Job Description:

Primary Purpose

The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Graduate Studies Manager, Associate Chair, Graduate Studies, Program Directors, occasional administrative support to the Chair, and general support to faculty in the department.

Key Accountabilities

Manages applications to the department’s Master’s (MA) & PhD programs, including the following:

• Advises prospective graduate students on admission requirements, application procedures, alternative programs or preparation required to meet eligibility requirement.

• Evaluates applications by reviewing transcripts and educational institutions, calculating admission averages, reviewing reference letters, confirming English language proficiency certification, and confirming GRE scores, if applicable.

• Assists with scheduling of admissions interviews, where applicable.

• Determines qualified applicants from foreign universities by applying expertise on educational systems that differ according to country and institution.

• Communicates with applicants and referees regarding problems with their application.

• Prepares the recommendation for admission and offer letter for the Associate Chair, Associate Dean, Graduate Studies and GSPA Associate Director’s approval.

Advises graduate students in consultation with the Graduate Studies Manager and Associate Chair, Graduate Studies as appropriate:

• Interpret and apply regulations, policies, and procedures for students regarding program requirements, including course selection, milestone requirements, program status and changes, enrolment issues, co-operative education, cross registration, exam regulations, academic deadlines, petitions for extensions, thesis submission and graduate thesis submissions and defenses.

• Reviews progress reports; arranges for approvals for dissertation/thesis proposals; coordinates thesis defenses.

• Assists with academic appeals; advise students on processes for student appeals or petitions.

• Refers students to on-campus resources as appropriate.

• Issues letters to students verifying funding information for immigration, visa applications and social insurance numbers.

• Coordinates work term/internship report submissions, grading, monitoring, and awards.

• Maintains department records and database of current students and graduates, including confidential correspondence.

• Conducts final review of students’ transcripts to ensure all requirements have been met for program completion. Confirms final update for graduation on Quest.

About University of Waterloo

Type: University