Programme Assistant

JOB DETAILS Type of contract : Service Contract Level : SC4 Hiring Unit : Communication and Information Sector (CI) Duty Station : Harare Work location : On site Duration of contract : 6 months Hiring open to : External candidates Application deadline (Midnight UTC−2 Time) : 30/06/2026 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismORGANIZATIONAL CONTEXT Under the overall authority of the UNESCO Regional Director and the direct Supervision of the Adviser for Communication, the incumbent will provide administrative and programmatic support to the Communication and Information (CI) programme in the UNESCO Regional Office for Southern Africa. The CI programme promotes Freedom Expression, Access to Information; the Safety of Media professionals, Communication for Development, Strengthening documentary heritage through the Memory of the World Programme and ICT and digital innovation for development. The sector specifically focuses on following:• Advocating for Freedom of Expression, Universal Access to Information and safety of journalists• Promoting Media pluralism and diversity and gender responsive communication fordevelopment• Promoting digital Transformation and Innovation, Media and Information literacy; and ICT for development• Promoting the preservation and dissemination of documentary heritage through the• Memory of the World (MoW) programme• The CI unit in the Office also supports countries in the region through the International• Development of Communication (IPDC) programme, the Multi-Donor Programme on Freedom of• Expression and Safety of Journalists (MDP), and the information for all Programme (IFAP).MAIN TASKS AND SERVICES The Programme Assistant shall perform the following tasks: • Provides administrative and programme related support to the Adviser for Communication and Information Sector by coordinating CI Sector projects through conceptualizing, developing and implementing, monitoring and evaluating project activities; contribute to the design of project documents such as conducting desk researches, drafting concept notes, terms of reference, reports etc, which contribute towards resource mobilization activities for the sector, as well as contribute to liaising with National Commissions, partners and donors. Liaising with partners includes ensuring reports and deliverables submitted meet contract terms of references and meet UNESCO reporting and administrative standards to enable payments as per contractual agreements. • Enhances sector visibility through developing website content i.e. newsflashes, project overviews and managing content for posting on social media platforms. Managing sector photo and video library for use for sector visibility products such as publications and documentaries. Contributes to sector publications content and ensures publications are posted online for open access and distribution of printed copies to various stakeholders and institutions. • Coordinates sector events, workshops, forums and meetings by providing facilitation where required as well as organizing events by liaising with speakers/consultants/presenters, booking venues, preparing information packages and providing other related logistical support. Develops event visibility plans and implements activities before, during and after sector events. Contributes to presentations content and identifies, reviews style format and accuracy, and assembles documents and pertinent information for sector events and meetings, initiates procedures for associated services required, provides administrative assistance during the events as well as documenting proceedings through minutes, reports etc. Represents the sector in place of the Programme Specialist for sector events as assigned. • Responds to enquiries and conducts follow-up on routine matters; provides information to supervisor(s) and colleagues, make appointments, receive visitors and take telephone calls, answer enquiries and/o