Director, Division of Budget Management

OVERVIEW Position Number: DBM 001 Grade: D-1 Parent Sector: Sector For Administration and Management (ADM) Duty Station: Paris Job Family: Administration Contract Type: Fixed Term Duration of contract: 2 years, renewable Recruitment open to: Internal and external candidates Application deadline (Midnight Paris Time): 17/07/2026 (Extended) UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismORGANIZATIONAL CONTEXT Under the direct supervision of the Assistant Director-General of the Sector for Administration and Management (ADG/ADM), and the overall guidance of the Deputy Director-General, the Director of the Division of Budget Management is responsible for effective and efficient corporate budget administration, ensuring robust budget controls, monitoring and reporting. The Director provides strategic advice to senior management and stakeholders on all budget related matters covering the Organization, including Category I institutes.OVERVIEW OF THE FUNCTIONS OF THE POST The Director of the Division of Budget Management ensures the management of the budget of the Organization in line with the decisions of the governing bodies and defines budget policies and procedures to ensure timely and cost-effective services to stakeholders. He/she is responsible for the preparation of the Programme and Budget document (C/5) of the Organization in close consultation with the Division of Strategic Planning and lntersectorality, programme sectors and other organizational entities. He/she is responsible for ensuring compliance of the budget management mechanisms with Financial Regulations, and for a coordinated approach in budget preparation, implementation and monitoring in accordance with established policies, procedures, rules and best practices. The Director of the Division of Budget Management puts in place appropriate risk mitigation measures.KEY ROLE AND RESPONSIBILITIES The Director of the Division of Budget Management will: Management of the Division Manage the overall implementation of the approved work programme for the Division. ln this context, he/she will ensure the efficient work distribution and coordination of tasks, effective linkages, team-work, communication and flow of information. Oversee operational organizational effectiveness of the Division and put in place performance improvement practices as necessary. 2. Budget Administration, Monitoring & Reporting Develop and implement a methodology for budget forecasting to be used during the budget preparation phase; and monitor and update budget assumptions on an ongoing basis as required. Coordinate the preparation of the Programme and Budget document (C/5) of the Organization in close consultation with the Division of Strategic Planning and lntersectorality, programme sectors and other organizational entities. Ensure effective administration, monitoring and reporting on budget implementation; and provide reports and requested analytical information to senior management, and the Governing Bodies, in accordance with agreed formats and timing requirements, to support informed decision-making. Ensure that an effective risk management and control framework are in place to support the budget preparation and implementation processes; and identify risks and propose mitigation strategies as necessary. ln support of budget implementation and control of expenditures, he/she will ensure efficient mechanisms for the establishment, maintenance, and reporting of allotments, obligations and expenditures; oversee the provision of monthly reporting on the status of allotment balances, and expenditure incurred compared to the budget; and oversee regular reporting to senior management so to facilitate efficient management of assigned budgets Ensure effective communication with stakeholders on budget matters. Oversee the development of training materials, delivery of trainings and the set-up of information flow to Administrative Officers (with dele