Temporary People and Culture Assistant

The Organisation Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected. Working together with children, young people, supporters, and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood, enabling them to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge. For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. We won’t stop until we are all equal. The Opportunity The position holder will be responsible for handling the daily administrative and HR duties of an organization. He/she will provide clerical support to the staff and the department, enabling the effective and efficient operation of the organization's human resource department. Staff Data Management and Proper Filing Coordinate the collection of required personal documents from new joiners in line with the approved checklist. Prepare, process, and track employment contracts, letters, certificates, and related HR documentation. Maintain accurate and up-to-date personnel files (both physical and electronic). Scan and upload staff documents to the designated OneDrive personnel filing system. Track probation periods, contract end dates, and timely follow-up. Prepare contract status letters and ensure proper documentation, signature, and archiving. Check that all new joiners submit the required documentation, including educational credentials, IDs, clearances, and pension registration. Facilitate police and medical clearances within the probationary period. Provide staff data for audits and respond to internal and external data requests promptly. Coordinate document signatories on HR documentation. Facilitate employee Offboarding (Clearance Management) on time. Update employee information on HRIS. Recruitment and Onboarding Support Support end-to-end recruitment processes, including vacancy posting and candidate communication. Coordinate written assessments and interviews, including scheduling and candidate follow-ups. Manage assessment documentation, including coding, correction result & supporting documents. Follow up with hiring managers on assessment results and recruitment feedback. Follow up on all trackers: reference tracker, recruitment tracker & onboarding tracker Facilitate preparation and sign-off of recruitment minutes and related documentation. Organize and maintain recruitment documentation within personnel files for new and existing employees. Coordinate onboarding activities, including assignment of work buddies and completion of onboarding checklists Induction & objective setting Follow-Up Coordinate induction programs and mandatory training sessions, departmental Induction. Induction, mandatory & offline objective setting records in personnel files and share with the CO team & upload MS teams. Follow up to ensure all job descriptions are updated, signed, and properly archived. Verify completion of HRIS forms by new joiners within the required timeframe. Check that staff data, including dependent information, is complete and regularly updated. Provide weekly updates on staff data to the CO Operations team. Follow up on employee medical cases and support access to credit-based medical services. Follow-up compliance with clearance procedures and proper return of organizational assets (e.g., ID cards) Administrative and Operational Support Collect and verify monthly timesheets, ensuring accuracy and submission to Finance within deadlines. Support contract extension processes and share docu