Supply Chain Officer - Manggarai

Background Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International has operated in Indonesia since 1969, and in 2017, Yayasan Plan International Indonesia (Plan Indonesia) was established as the national entity of Plan International in Indonesia. Plan Indonesia is currently implementing Country Strategy 5 (CS 5) covering the fiscal year 2022 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls.” Plan is a dual mandate organization, in development and humanitarian. Plan Indonesia supports the humanitarian scale-up, aiming to be the NGO partner of choice to promote and support girls in emergencies. While Indonesia is a disaster-prone country, Plan Indonesia will support the needs and gaps experienced by children and young people, particularly girls in emergencies. The Opportunity The Supply Chain Officer is responsible for managing procurement, inventory, and logistics to ensure the timely and compliant delivery of goods and services. The role includes overseeing supplier relationships, monitoring inventory levels, supporting budget planning, and coordinating with cross-functional teams to ensure efficient supply chain operations. The position requires strong analytical, organizational, and problem-solving skills, with a commitment to Plan International's standards, values, and mission of delivering impactful programs for children, young people, and communities. Key Responsibility : 1. Procure to pay Ensure that all procurements of goods and services for YPII are conducted in accordance with the established Supply Chain Operations Manual and completed within the specified timeframes. Provide quick, efficient, and supportive services for projects and sponsorships, along with communication and feedback regarding any difficulties or concerns. Report any issues to the Senior Procurement Officer. Prepare, maintain, and electronically file all documents related to procurement for audit purposes. This includes Purchase Request Forms, Requests for Quotations, Comparative Bid Analyses, Purchase Orders, contracts, and all purchasing documents. Prepare and circulate an accurate and detailed monthly procurement tracking report to the Senior Procurement Officer. Ensure that procured goods are received, registered, and dispatched in an efficient and accountable manner. Conduct periodic evaluations of supplier performance, documenting observations, challenges, and suggested solutions for future improvements in logistics practices. Manage the supplier pre-qualification process and negotiate pricing and supply contracts to secure better deals. Oversee the procurement process in accordance with the guidelines outlined in the Supply Chain Operation Manual. 2. Asset Management Notify the Logistics Coordinator of any purchases related to assets, furniture, fixtures, etc., to facilitate the updating of the asset register, ensure accurate tracking of asset movement, and maintain proper filing of all relevant documentation. Collaborate with the Logistics Coordinator on the disposal of assets, ensuring adherence to established procedures and that disposals are executed in a timely and transparent manner. Oversee the effective management and maintenance of assets, including vehicles, motorcycles, furniture, fixtures and fittings, generators, and other related items. Ensure that all assets are appropriately tagged or labeled and that accurate records are maintained within the asset tracking system. Assist the Logistics Coordinator in conducting the annual physical inventory of assets. 3. Fleet Management Ensure that all vehicles and motorcycles are maintained in optimal operating condition and assess the performance standards of selected garages to guarantee cost-effective repairs. Support the Logistics Coordinator in ensuring that vehicle operations are conducted in