Administrative Assistant, Academics

Contract: contractor
Closing date: 17 November 2026
Listed: 22 September 2026, from a public job listing

The advert

Administrative Assistant, Academics Employment Terms: Full-Time, Contract (18 months) Start Date: October 2026 Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 240 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights. Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future! The Opportunity: A member of the Academics team, and working closely with the Registrar, the Administrative Assistant provides administrative support to the Academics department, including in the areas of records management, events, communications, course selection and exams. The Assistant maintains the Ontario Student Records (OSR) for the Senior and Middle School (SMS), ensuring transfer of records for new students, students from the Junior School (JS) to the SMS and keeping records up to date. The incumbent coordinates events such as Curriculum Night, Parent-Teacher Meetings, and provides support to course selection, and exams. In addition, the Administrative Assistant, Academics is also a member of the Chandaria Research Centre (CRC), providing administrative support to the Director, the overall operations and the Advisory Board. Key Accountabilities include, but are not limited to: Administration & Compliance of Student Records: Maintain, store, and dispose of Ontario Student Records (OSRs) for Middle and Senior School students (Grades 7–12) in full compliance with Ontario Ministry of Education guidelines, accreditation standards, and privacy legislation. Onboarding & Offboarding Records: Coordinate the collection, intake, and transfer of academic files with admissions, incoming families, and outgoing schools to ensure seamless student transitions. Confidential Documentation: Ensure the secure filing and management of specialized academic records. Transcripts & Credential Verification: Process requests for transcripts, diplomas, and education verifications for current students and alums. Records Preservation & Year-End Operations: Maintain file integrity, accuracy, and long-term security across all physical and digital record systems, processing annual rollover and file archiving procedures. Events Coordination: Coordinate and provide logistical and communication support to academic related events such as Parent-Teacher Meetings, Curriculum Night and other events, liaising with parents, teachers, staff, and IT, as needed. After School Testing: Coordinate after-school testing, including the teacher supervision schedule, testing binders, maintaining weekly student testing spreadsheets, and con

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