Senior Officer, Payroll

at University of Ottawa, Main Campus, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on uottawa.wd3.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

30 October 2026, on a public job listing

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The advert

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Payroll

# of Open Positions:

Faculty/Service - Department:

Payroll Operations

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/10/29

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/16

Hours per week:

35

Salary Grade:

Non-Union Grade NC5 - 35 hrs

Salary Range:

$69,393.00 - $86,741.00

About Human Resources

Our Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa’s vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong!

Position Purpose:

Reporting to the Manager of Payroll and Leaves, the primary purpose of this position is to act as the primary point of contact to manage and resolve payroll, time off, and leave inquiries of varying complexity from university employees and HR partners. Incumbents are required to ensure compliance with federal and provincial law, university policies, collective agreements, and industry best practices. This is achieved by completing detailed transaction analysis, data auditing, and collaborating with stakeholders in various capacities with the intention of supporting the projects, initiatives, and regular activities of the global remuneration sector.

In this job, your responsibilities will include:

• Payroll Processing : Addresses payroll inquiries via formal & informal channels. Uses critical thinking to analyze Workday system functionality, business process execution, and determine corrective actions needed to ensure the accuracy of payroll results for current, future, and off-cycle pay periods. Reviews payroll errors identified during the payroll process and takes immediate action to clarify and make the corrections to rectify the errors that are preventing the pay from being completed. Processes transactions within strict inflexible deadlines for each pay cycle as well as for tasks independent of the payroll processing cycle. Required to manage workload independently completing all assigned to guarantee timely and accurate payment for all employees. Inputs and validates data for T4s. Audits amounts for pension adjustment (PA), government earnings & deductions (CPP/EI), payroll earnings, and taxable benefits validations. Applies corrections to employee files to amend employee tax documents for current and prior tax periods. Responds to faculty questions regarding payroll costing allocations and conducts a thorough analysis of earnings & benefits (deductions) while working closely with faculty to ensure that costs are accurately allocated to the appropriate FDMs.

• Payroll Recovery : Analyzes and validates overpayment requests submitted by faculties. Calculates payroll overpayments which occur as of a result of data errors. Communicates with employees to explain payroll and tax implications and administers’ an overpayment repayment plan. Monitors ongoing overpayment payroll deductions and updates repayment plans when faced with file changes such as position changes, absences, retroactive adjustments, and departures with the intention of minimizing the financial risk of not recovering full overpayments. Receives overpayment repayment amounts daily via Cheque, E-Transfer, or Cash Payment and processes weekly deposits. Completes required system entries to record the payments, including journal entries, T4 adjustments, and cost allocations to ensure accurate and timely financial reporting for departmental budgets. Responds to inquiries from internal stakeholders through multiple channels, ensuring prompt, clear, and professional communication to enhance service quality and foster trust in HR operations.

• Absence Management : Collaborates with Health & Wellness to process Progressive Return to Work plans. Manually calculates Semi-Monthly employee payroll and time off accruals based on the established schedule with the intention of providing a smooth transition for employees returning from leave. Evaluate and processes employee leave requests for approval ensuring data is correct by verifying eligibility based on legislation & university policies. Completes follow-up with employees on their leave accruals and regarding their SUB Plan (top-up), benefits, and pension during leave and updates files to ensure a cohesive experience for employees. Identifies anomalies in employee time off data such as eligibility, accruals, missing policies, missing payouts, and time entry errors to ensure compliance with various legislation. Provides guidance to stakeholders on complex leave cases in accordance with company policies and collective agreements.

• Operational Excellence and Continuous Improvement : Contributes to institutional projects and reporting requirements by providing subject-matter expertise, complex data analysis, and operational support to advance strategic initiatives and support data-driven decision-making. Reports and addresses system & business process anomalies to Workday Sustainment. Collaborates in the development, testing, and documentation of system enhancements and business processes to increase operational efficiency and improve system functionality. Develops, revises and maintains procedure manuals and transaction records to ensure knowledge continuity, process consistency, and audit readiness.

What you will bring:

• Knowledge and experience relating to payroll, human resources administration, finance or related fields acquired through post-secondary education (college or university degree) or equivalent experience.

• Three (3) years’ experience in payroll processing in a large-scale complex environment (unionized environment will be considered an asset).

• Accreditations in Payroll Compliance Professional (PCP), Payroll Leadership Professional (PLP) or other related Human Resource certifications will be considered an asset.

• In-depth knowledge and experience using integrated human resource & payroll systems and software programs such as spreadsheets and databases.

About University of Ottawa

Type

University

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