Graduate and Professional Programs Assistant

at University of British Columbia, Kelowna, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com.

Salary

Not given in the advert

Closing date

Open until filled

Start

Not given in the advert

First seen

30 October 2026, on a public job listing

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The advert

Job Title

Graduate and Professional Programs Assistant

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administrative Support | Departments of Biology & Chemistry | Irving K. Barber Faculty of Science

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 22, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job/Position Summary:

The Graduate & Professional Programs Assistant supports the smooth and efficient operation of graduate and professional programs within the Department of Chemistry and the Department of Biology, including professional programs such as the Masters of Biotechnology (MBTech) program. The role provides comprehensive administrative, academic, and student support services to the Department Heads, Department and Program Managers, faculty, staff, and students. Responsibilities include coordinating Graduate Teaching Assistant hires, supporting admissions and academic records, facilitating program communications, organizing events, and maintaining accurate program documentation. The position requires strong judgement, confidentiality, initiative, and the ability to manage complex workflows in a fast-paced academic environment.

Organizational Status:

This position reports to the Department Manager and receives guidance from the Department Heads and Program Manager. The position interacts with faculty members, staff, students, the College of Graduate Studies (CoGS), Research Services, Facilities Management, Enrolment Services, IT Services, and other UBC units.

Major Responsibilities:

Graduate Program Support

• Provides support as required by the Manager(s) to facilitate the delivery of Graduate and Professional Programs.

• Organizes the admission review process including application review, preparing summary sheets and processing acceptances or rejections and forwarding the results to CoGs.

• Maintains program student information database to track applicant information, degree progression, grades, biographical, financial and award information.

• Compiles and prepares statistical data and reports, as required.

• Ensures all documents necessary for graduation have been received and processed, and forwards documentation confirming degree completion to CoGs.

• Manages course scheduling for the MDS professional programs as required in accordance with established guidelines.

• Manages the administration of Graduate Teaching Assistants (GTA) specific to the programs.

• Collects, records, uploads, files and/or appropriately disposes of all confidential documents required for student hires (taxes, personal data, and direct deposit).

• Provides Salto access for graduate and professional program students.

• Other duties as assigned by the Manager(s) and Department Head(s) as required to support the activities of the graduate and professional programs or the Departments.

Academic Services

• Provides “first contact” guidance for faculty, staff and students regarding policies and procedures surrounding admissions, programs of study, awards, research assistantships, graduation and other related matters to help students reach their academic and career goals.

• Composes routine correspondence for the Manager(s) and Head(s).

• Completes room booking for graduate classes and activities.

• Assists with the maintenance of graduate information files.

• Responds to a wide range of enquiries from current and prospective students, alumni, and campus colleagues.

• Liaises with and provides support for Graduate Programs as required.

About University of British Columbia

Type

University

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