Academic and Student Programs Coordinator

at University of British Columbia, Kelowna, Canada

Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on ubc.wd10.myworkdayjobs.com.

Salary

CAD 5,519 to 6,326 a year

Closing date

Open until filled

Start

Not given in the advert

Type of post

Administration and business
A support post, not a teaching post.

First seen

30 October 2026, on a public job listing

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The advert

Job Title

Academic and Student Programs Coordinator

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Coordinator I

Job Family Group

Staff - Union

Department

UBCO | Administration | School of Engineering | Faculty of Applied Science

Compensation Range

$5,519.00 - $6,326.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 10, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Academic & Student Programs Coordinator is responsible for coordinating and administering the School of Engineering's Teaching Assistant Program, Academic Integrity Program, academic standing review processes, student appeals, and undergraduate awards programs.

The position serves as the School's primary administrative resource for Teaching Assistant administration and academic integrity matters, providing expertise and guidance to students, faculty, academic leaders, and staff regarding collective agreement provisions, student employment processes, academic regulations, procedural requirements, and School and University policies.

Working independently within established frameworks, the position coordinates multiple complex and interrelated programs that directly affect student employment, student progression, academic conduct, and student recognition. The role exercises considerable judgment in interpreting requirements, resolving issues, supporting decision-making processes, and ensuring the accurate, consistent, and compliant administration of assigned programs.

Organizational Status

The School of Engineering at UBC Okanagan is a dynamic and growing academic unit within UBC's Faculty of Applied Science, one of the University's largest and most interdisciplinary faculties. As the only School of Engineering within the Faculty located on the Okanagan campus, the School operates within a unique bi-campus structure, working closely with academic and administrative partners at both UBC Okanagan and UBC Vancouver. The School supports undergraduate and graduate education, research excellence, student success, and industry engagement.

The Academic & Student Programs Coordinator reports to the Manager, Administration and works closely with faculty members, academic leaders, students, and administrative colleagues across the School. The position maintains regular working relationships with Academic and Career Advising, Admissions, Enrolment Services, Payroll, Human Resources, the Academic Integrity Office, and other University departments and committees involved in student employment and academic administration.

As the coordinator and steward of the School's Teaching Assistant Program and Academic Integrity Program, the position serves as a key resource and point of contact regarding student employment administration, academic integrity procedures, academic standing processes, student appeals, and undergraduate awards administration. The role works collaboratively with stakeholders across multiple administrative and academic units to support consistent, effective, and compliant program delivery, often coordinating activities and resolving issues that involve multiple parties, policies, systems, and decision-makers.

The position operates within a complex environment requiring interpretation and application of collective agreement provisions, academic regulations, University policies, and administrative procedures. This position plays a critical role in supporting processes that directly affect student employment, academic progression, academic conduct, and student recognition across the School.

Work Performed

Teaching Assistant Program Administration

• Coordinates and administers the School's Teaching Assistant Program, supporting approximately 375 Teaching Assistant positions annually in accordance with applicable collective agreements, University policies, and School procedures.

• Oversees recruitment and appointment administration processes for Teaching Assistants, Undergraduate Teaching Assistants, Undergraduate Academic Assistants, and other assigned student employment programs.

• Coordinates position postings, applicant tracking, appointment administration, employment documentation, payroll submissions, contract management, and employment record maintenance.

• Reviews and processes appointment changes, payroll adjustments, salary calculations, additional hours, and contract revisions.

• Interprets and applies collective agreement provisions, employment requirements, and administrative procedures related to student employment programs.

• Provides advice and guidance to students, faculty, and staff regarding student employment appointments, eligibility requirements, payroll administration, and employment processes.

• Coordinates operational activities supporting examination administration, including invigilation staffing and related employment requirements.

• Identifies and resolves issues affecting student employment administration and works collaboratively with Payroll, Human Resources, faculty, and administrative partners to facilitate timely and compliant resolutions.

Academic Integrity and Academic Administration

• Coordinates and administers the School's Academic Integrity Program and serves as the primary administrative resource for academic misconduct matters.

• Supports the Academic Misconduct Review Committee by coordinating case administration, preparing supporting documentation, maintaining records, monitoring outcomes, and facilitating communication with students, faculty, and committee members.

About University of British Columbia

Type

University

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