Grants Management Assistant
at UNESCO, Paris, France
Listed on EduAtlas: live school vacancies from schools’ own careers pages and public job services. Apply on careers.unesco.org.
- Salary
- Not given in the advert
- Closing date
- 10 December 2026
- Start
- Not given in the advert
- Contract
- G-5
- First seen
- 2 November 2026, on UNESCO
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The advert
OVERVIEW Position Number: DPA 084; DPA 085 Grade: G-5 Parent Sector: Division for Partnerships (DPA) Duty Station: Paris Job Family: Administration Contract Type: Fixed Term Duration of contract: 2 years, renewable Recruitment open to: Internal and external candidates Application deadline (Midnight Paris Time): 02/12/2026 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism Only candidates who are entitled to work in France may apply to this position.ORGANIZATIONAL CONTEXT The Partnerships Division (DPA), placed under the Deputy Director-General (DDG), is responsible for coordinating UNESCO’s public and private partners including key interlocutors from bilateral donors, United Nations and multilateral organizations, regional institutions such as the European Union (EU) and regional banks, civil society, philanthropy, foundations and corporations. It works to diversify and expand UNESCO’s donor base and provide backstopping and guidance to UNESCO Programme Sectors, Field Offices, and Category 1 Institutes in support of their efforts to engage with partners and mobilize resources. The Partnerships Division is responsible for the elaboration of strategies for partnership and resource mobilization and manages Grants Agreements.OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Director of the Division for Partnerships, the authority of the Head of the Agreement Management Unit and the direct supervision of the Grants Management Officer, the incumbent will support the work of the Unit in reviewing donor funding agreements, guiding implementing units in the area of funding agreements and ensuring the timely recording of funding agreements in Core Manager, and following up on submission of financial reports.KEY ROLE AND RESPONSIBILITIES Within this context, specific duties of the incumbent will include: Assist in the review of standard funding agreements received from Programme Specialists at Headquarters, Field Offices and Institutes. Assist in the organization of and follow-up to meetings with implementing units and donors, including for notetaking, preparation of summary notes or presentations, etc. Follow-up with implementing units on agreement related administrative processes. Keep up to date the monitoring list of donor agreements under review to ensure information of funding agreements in the pipeline is accurate. Keep up to date the database for submission of narrative and financial reports in line with signed agreements; proceed with relevant follow up with implementing units for ensuring submission of financial reports and proper recording in the appropriate in-house system. COMPETENCIES - Core (C) & Managerial (M) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Professionalism (C) Results focus (C) Teamwork (C) Short Description For detailed information, please consult the UNESCO Competency Framework.REQUIRED QUALIFICATIONS EDUCATION Completed secondary, technical or vocational education. WORK EXPERIENCE At least five (5) years of relevant work experience in administrative tasks, such as in providing assistance in contracts review, finance or related areas. SKILLS AND COMPETENCIES Excellent planning and organizational skills. Very good analytical and problem-solving skills, and good sense of judgement. Ability to work efficiently under pressure and deliver under tight deadlines. Strong IT skills (Outlook, Word, Excel, Power Point, Data Management, financial spreadsheet applications, ERP systems such as SAP, etc.). Excellent interpersonal skills and capacity to work in a multicultural environment. LANGUAGES Excellent knowledge of English or French and good working knowledge of the other language. DESIRABLE QUALIFICATIONS EDUCATION Specialized training/certification in administration and/or related disciplines such as accounting or finance. WORK EXPERIENCE Experience in simila